- What's a
'Rule': A mail Rule (Gmail calls it a 'Filter'),
automatically sorts incoming mail into specified
- This example
shows how to create a rule to detect mail with
the 'subject tag' [seniornet] , such as
might come from a Yahoo group. You can also use
rules to look for other criteria, such as coming
from a certain sender or a certain domain
- Gmail doesn't
allow us to create separate mailboxes like we
can in Outlook Express, but we can set up a
'Filter' (rule) that will automatically (1) add
a 'label' and (2) automatically put the message
into the 'All Mail' box which Gmail uses for
archiving. This will avoid cluttering your
- Opinion --
- Note you also
have the option of FORWARDING part of the mail,
or all of the mail, to one or more Outlook
- Opinion On
- If you DO
have a POP account such as Outlook Express, I
would recommend you consider forwarding ALL
your Gmail to your POP address -- as
described on Page G2 "Fowarding".
you can set up the rule in your Outlook
Express account or whatever program you're
using to automatically sort the mail, and
you won't have to login to
- Your Gmail
address can be your 'public' address, and
your POP address can be hidden. Note Gmail
identies mail that it forwards, but including
in the header a line similar to
firstname.lastname@example.org". If you
use Gmail exclusively and don't have a 'POP'
account such as Apple Mail or Outlook Express
where the mail is downloaded to your
computer, then I recommend you set up a
filter as decribed below.
- I would
use the procedure on the page, ONLY if you
don't use a POP account.
Navigate To The 'Filters'
- (1) Login to
your Gmail account, and click the
- (2) Click the
- (3) Click
'Create a new filter'.
- (4) Tell the
filter to search for '[seniornet]' in
- In this
example, [seniornet] is the 'Subject
Tag' that the SeniorNet Yahoo Listserver
'prepends' to the front of the subject line of
every message that it sends.
(5) Cleck the 'Next Step' button.
- (6) Check
'Skip the Inbox'. This is important, as
it will prevent incoming messages from
cluttering up your inbox.
(7) Cleck 'Apply the label'.
(8). Click the 'Choose Label' button.
(9) Optional - We're not doing it in this
example, but note that you have the option of
forwarding messages selected by this filter to
your Outlook Express address.
- (10) Click
the 'New label' button, since we'll need to
create a label.
- (11) Enter
the label name. I used '[seniornet]08'
in this example to denote the year 2008, you can
modify this label as you like.
((I usually use the brackets "" to
identify to myself that the mail is from a Yahoo
group, since they usually use the brackets in
their subject lines, but this isn't
(12) Click the 'OK' button.
- (13) Click
the 'Create Filter' button.
- (14) Observe
verification that the filter is now set up.
(15) Note you have the option to bo back and
EDIT the filter, or remove it .
Send yourself a test message with
'[seniornet]' in the subject line. You
can send it from your Gmail address, or better,
use your Outlook Express address.
- (17) Observe
that the filter should bypass the inbox, and put
the message in the 'All Mail' archive
(18) Observe that the filter should have added
the label '[seniornet]08'.